Preparing For Public Examinations: Writing Skills For Official Documents In Minutes Of Meetings

As a common style of official documents, minutes of meetings are suitable for recording, conveying conference and agreed matters.

It can be forwarded (Yin Fa) or directly issued form, similar to the notification, issued to the lower level to carry out the implementation, can also be submitted to the higher authorities, similar to the meeting report, to the higher authorities to reflect; can also be issued to the relevant authorities at the level, similar to the official letter, so that the other party know, communication.

In this regard, the experts of Chinese and public education summarized the three essentials of writing the minutes of the meeting for examinees to consult.

1. clear the purpose of the conference and highlight the center.

A working conference involves many problems.

When writing minutes of meetings, we must seize the main problems that have been solved by the conference and form the center of the minutes.

At the same time, a working conference will inevitably produce several different opinions in the specific discussions. We should not include all these views in the minutes of the meeting. Instead, we should analyze and synthesize all kinds of opinions according to the purpose of the conference, and concentrate on the consensus of the majority of the people who meet the requirements of the conference center. At the same time, we should also pay attention to absorbing the correct opinions of the minority.

To reflect the correct opinions on the topics of the conference center, we can adopt "meeting to listen", "meeting to discuss", "meeting and discussing", "meeting" and "meeting".

"," meeting points "," meeting emphasis "and other formulations, to be summarized, concise and concise reflection; for disagreement, such as the nature of the conference can be written into the minutes of the meeting.

Two

Pay attention to the arrangement.

We should use different terms according to the different uses of the minutes.

The minutes of the meeting should be used on the tone of the above, such as "meeting the following questions", "meeting consideration", etc. the minutes for the minutes to be issued may be "meeting decision", "meeting request", "meeting emphasis", "conference call" and so on.

At the same time, we should pay attention to rationalization and rationalization.

This is a major difference between the minutes of the meeting and the minutes of the meeting.

Generally speaking, the minutes of a meeting should be recorded as objective and detailed as possible.

It is necessary to have a process of synthesis, analysis and collation of the conference discussion, which is also a process of rationalization and theorization.

The so-called "rationalization" is to discuss the meaning of the meeting, classify and sum up, and have a clear level. What is called theorization is to give the theoretical summary of the meeting's discussion and draw the outline and draw the finishing touches.

Of course, the rationalization and theorization are not divorced from the reality of the conference, and the "false" and "elevated" of the false.

3. be faithful to the spirit of the meeting and keep a good record.

The minutes of meetings must be based on the actual contents of the meeting, and can not be added or reduced or altered without content.

In writing, when some places have to be changed or increased, they should be approved by the main leaders. If necessary, they should also be consulted within a certain scope.

The above is the writing skills of the minutes of the meeting. The experts from the public education experts suggest that the candidates carefully read and understand the matters needing attention, and master this official document.